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Free tools · for buyers and importers

Check before you pay. Inspect before you ship.

Three free tools that make a fake seller show their hand: a Letter of Authority to send an inspector, a clause for your ICPO or SPA, and what to do if access is refused.

1. Letter of Authority (LOA)

A template the buyer signs, appointing Vanguard Verify and its field officer to inspect the seller's plant, warehouse and stock on your behalf. Fields: buyer company, signatory, seller, plant address, product, officer name and ID, validity date.

2. Inspection clause for your ICPO / SPA

Paste this into your ICPO or contract before you sign.

Prior to any payment, the Buyer's appointed independent inspector (Vanguard Verify or its nominated officer) shall be granted access to the Seller's plant, warehouse and stock, and shall be permitted to take photographs, video and samples. Refusal of access entitles the Buyer to cancel without liability.

3. "Access refused"

A genuine seller lets the buyer's inspector in. If access is refused, treat the deal as high risk.

Excuses we hear: "the plant is closed for audit", "only after the deposit", "our mandate cannot allow visits", "the stock is in a bonded warehouse you cannot enter". Every one of these is a reason to stop before you pay.

Send a Vanguard field officer ›Check a document free ›

Templates are provided free as a starting point and are not legal advice. Adapt them to your contract and the law that applies to it.