EUDR: what EU buyers will ask soy and palm oil suppliers
From 30 December 2026, EU operators placing soy, palm oil, coffee, cocoa, cattle, rubber or wood products on the EU market must show they are deforestation-free and legally produced (EU Regulation 2023/1115 as amended by Regulation 2025/2650). Micro and small operators follow from 30 June 2027. EU buyers will ask their suppliers for plot geolocation, legality documents and traceability.
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The EU Deforestation Regulation (EUDR) puts the duty on the EU operator, but the evidence comes from the supply chain. Non-EU exporters who can hand over a clean file quickly keep their EU customers. Our EUDR Supplier Evidence Pack prepares that file.
5 steps
- Know if your product is covered. Soy (including meal and oil), palm oil, coffee, cocoa, cattle, rubber and wood, and products made from them, are in scope.
- Collect plot geolocation. The coordinates or polygons of the plots where the commodity was produced, as GeoJSON, or the upstream due-diligence statement reference.
- Collect legality evidence. Land-use rights, environmental permits and other documents that show production was legal in the country of production.
- Map the chain. Records of who you bought from and who you sold to, with quantities and production period.
- Give your buyer one file. A verified supplier identity, HS codes, quantities, geolocation and legality documents in one pack.
Red flags
- A supplier who cannot name the farms or plots
- No geolocation for the production plots
- Certificates whose scope does not cover the product or the site
- Mixed origins with no separation
- Missing production period
- A broker chain with no traceable producer
Documents to ask for
- Plot geolocation. Coordinates for small plots or polygons for larger ones, as GeoJSON.
- Production period. The date or date range when the commodity was produced or harvested.
- Land-use and legality documents. Land titles or rights, environmental permits and relevant licences in the country of production.
- Upstream due-diligence statement reference. Where your own supplier already filed one.
- Purchase and sales records. Who you bought from and who you sold to, with quantities and dates.
What a sound deal looks like
A supplier that is ready for the EUDR can hand its EU buyer one file per shipment: who it is, what it sells under which HS code, how much, when it was produced, where the plots are, and the documents showing the production was legal. The file is consistent with the invoices and the shipping documents, and it is kept up to date when sources change. Suppliers that can do this quickly make the buyer's due diligence easier and stay on the approved list. The EU operator still files its own due diligence statement and remains responsible for it; the supplier's file is the evidence that supports it.
FAQ
When does the EUDR apply?
From 30 December 2026 for medium and large operators and traders, and from 30 June 2027 for micro and small ones.
Who is responsible?
The EU operator files the due diligence statement and remains responsible for it; suppliers provide the evidence.
What is in the EUDR Supplier Evidence Pack?
Verified supplier identity, HS code, quantity, production period, plot geolocation (or the upstream statement reference), legality documents with a short risk note, and chain records. USD 199 per supplier file, updates for 12 months.
Does the pack replace the due diligence statement?
No. The EU operator remains responsible for its own due diligence statement; this pack is evidence to support it.
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General information, not legal or financial advice. Vanguard Trade Capital Goods Wholesalers DWC-LLC, Dubai South, UAE · [email protected]